Team Administrator

Team Administrator

Location: Clark, Philippines

Work Arrangement: Onsite, Full-time

Shift: Monday – Friday | 7:00 AM – 4:00 PM PHT

Unlock Your Potential! 

At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and the Philippines, supporting our global clients across the accounting, finance, and professional services industries. 

We are seeking an organized, proactive, and detail-oriented Team Administrator to support Partner calendar management, practice administration, and client engagement workflows for a premier professional services client. You will manage CRM updates, oversee digital document execution, execute draft invoicing, and maintain seamless administrative operations across client matters.

 

Your Impact

• Practice & Calendar Administration: Update client and matter records in the practice management system, coordinate calendar schedules for Partners and teams, and handle meeting appointments.

• Document & Digital Signature Management: Download, file, and distribute documents across internal systems; dispatch digital signing packages and track outstanding client signatures.

• Billing & Financial Support: Draft, post, and clear client invoices, manage employee expense reimbursements, process disbursements, and assist with ad-hoc reporting duties.

• CRM & Marketing Support: Onboard new client entries, update contact details in the practice management system, and maintain clean database records in the CRM platform.

• Client & Compliance Coordination: Support strong client relationships through timely updates, ensure deadlines are consistently met, and maintain strict adherence to firm compliance and confidentiality guidelines.

What You Bring

• The Experience: Relevant work experience as a Team Administrator, Executive Assistant, or Practice Administrator, preferably within professional services, accounting, or legal environments.

• Software Mastery: Proficiency with Microsoft Office 365 (Outlook, Excel, Word, Teams) and familiarity with practice management or CRM systems.

• Administrative Capabilities: Acute attention to detail, exceptional data entry accuracy, high organizational skills, and the ability to prioritize tasks under strict deadlines.

• Communication & Personal Attributes: Superior written and verbal English communication skills, strong relationship-building capabilities, and a proactive attitude that balances following instructions with applying personal initiative.

Why You’ll Love It Here

We believe in rewarding high achievers with a work environment that fuels both professional growth and personal well-being.

• Time for You: Enjoy 21 Total Annual Service Incentive Leaves, flexible to use for travel, emergencies, or anything you may need for your “Me time.”

• Tenure Recognition Program: Celebrate your milestones with us; on your 2nd year, choose between a cash reward or one free HMO dependent.

• Health & Security: Comprehensive HMO and Life Insurance coverage from day one.

• Day Shift Balance: Enjoy a stable daytime schedule (7:00 AM – 4:00 PM PHT), keeping your evenings and weekends completely free.

• Onsite Community Hub: Work out of our modern Clark facility equipped with high-speed corporate technology, collaborative workspaces, and strong peer support.

• Global Practice Administration Pathway: Advance your administrative career by mastering international practice management software, executive coordination, and corporate compliance workflows alongside top-tier industry leaders.