Project Management Assistant

Project Management Assistant

Location: Clark, Philippines

Work Arrangement: Onsite, Full-time

Shift: Monday – Friday | 7:00 AM – 4:00 PM PHT

Unlock Your Potential! 

At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and the Philippines, supporting our global clients across the accounting, finance, and professional services industries. 

We are seeking a highly organized, proactive, and adaptable Project Management Assistant to support our Group PMO function across a diverse portfolio of projects and initiatives. Operating onsite during daytime business hours, you will work closely with the Group PMO Lead—providing vital administrative, coordination, and project support, helping support our Partner and Stakeholders, maintaining accurate Jira records, tracking action items, and serving as a trusted coordination point across the organization.

About the Partner 

• AFR Top 10 Prestige: Join a premier firm ranked #10 on the AFR Top 100 Accounting Firms list with over 130 years of industry excellence. 

• Direct Leadership Access: Build your expertise through daily 1:1 access to Partners and Managers who are genuinely invested in your mentorship. 

• Full Career Backing: Accelerate your progression with a dedicated Graduate College, continuous technical training, and full CA support. 

• Global & Local Scale: Tap into an international alliance spanning 130+ countries while collaborating with 1,200+ professionals locally. 

• People-First Culture: Thrive in a relationship-driven environment connected by regular firm events, social activities, and a collaborative team spirit. 

Your Impact

• PMO & Project Coordination: Support the Group PMO Lead with the administration of multiple projects, assist with the initial triage of new project requests, maintain project documentation and registers, and follow up with stakeholders on deliverables to help support our partners effectively.

• Meeting Management & Action Tracking: Coordinate project meetings, prepare agendas and supporting materials, capture clear meeting minutes and decisions, and proactively track agreed actions through to completion.

• Jira & Project Data Management: Maintain accurate project information within Jira—updating tasks following discussions, recording milestones and decisions, closing completed workflows, and ensuring portfolio data remains current and useful for reporting.

• Reporting & Administrative Support: Assist with preparing project updates, status reports, and presentations, tracking dependencies and deadlines, and providing general administrative support to the Group PMO function.

• Stakeholder Engagement: Communicate professionally and confidently across different teams and locations, building effective working relationships and escalating risks or roadblocks when required.

What You Bring

• The Experience: 1 to 3 years of experience in project coordination, project administration, business analysis, operations, PMO, or a similar support role.

• Education & Credentials: Bachelor’s Degree in Business Administration, Management, Information Technology, or a related field.

• Technical Mastery: Strong Microsoft Office / Microsoft 365 skills, with prior exposure to Jira or other project management platforms highly advantageous (comprehensive training provided).

• Core Competencies:

  • Adaptability & Agility: Demonstrates strong adaptability and flexibility, with the ability to thrive in a dynamic, fast-paced environment.

  • Proactive Communication: Anticipates stakeholder needs, provides timely updates, and ensures clear alignment throughout all project phases.

  • Core Skills: Exceptional written and verbal English communication skills; strong organizational and time-management capabilities; meticulous attention to detail; problem-solving mindset; and a proactive, high-ownership approach to task execution.

Why You’ll Love It Here

We believe in rewarding high achievers with a work environment that fuels both professional growth and personal well-being.

• Time for You: Enjoy 21 Total Annual Service Incentive Leaves, flexible to use for travel, emergencies, or anything you may need for your “Me time.”

• Tenure Recognition Program: Celebrate your milestones with us; on your 2nd year, choose between a cash reward or one free HMO dependent.

• Health & Security: Comprehensive HMO and Life Insurance coverage from day one.

• Day Shift Balance: Enjoy a stable daytime schedule, keeping your evenings and weekends completely free.

• Onsite Collaboration: Work from our state-of-the-art facility in Clark alongside an experienced, supportive project leadership team.

• Project Management Career Pathway: Gain hands-on exposure to multi-project environments, enterprise PMO operations, and business analysis, establishing a clear trajectory toward Project Coordinator, Project Manager, or Business Analyst roles.