Intermediate Admin Assistant

Intermediate Admin Assistant

 

Location: Philippines

Work Arrangement: Remote, Full-time

Shift: Monday – Friday | 7:00 AM – 4:00 PM PHT

Unlock Your Potential! 

At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and the Philippines, supporting our global clients across the accounting, finance, and professional services industries. 

We are seeking an experienced, detail-driven Admin Assistant to support the daily operational workflows of a rapidly growing Australian accounting practice. In this key role, you will take charge of corporate secretarial compliance—managing ASIC annual reviews and lodgments—while handling client onboarding, engagement documentation, and practice calendar management. Operating fully remotely on a daytime schedule with flexible hours, this position is ideal for an organized professional skilled in Australian accounting practice software like CAS 360, Xero Practice Manager, or FYI.

Your Impact

• ASIC Corporate Secretarial Compliance: Manage end-to-end ASIC annual reviews, track corporate compliance deadlines, perform new company registrations, and maintain up-to-date statutory registers.

• ASIC Documentation & Lodgments: Prepare, review, and lodge technical ASIC forms while systematically maintaining digital corporate records for client entities.

• Client Onboarding & File Management: Facilitate seamless client onboarding processes, maintain structured client records, and draft formal engagement letters and general client correspondence.

• Practice Workflow Administration: Oversee document management systems, assist with task routing, and ensure internal accounting workflow deadlines are met consistently.

• Executive Administrative Support: Manage shared and executive email inboxes, organize appointment schedules, align team calendars, and provide general practice administration for the accounting division.

What You Bring

• The Experience: Proven background working within an Australian accounting practice or professional services firm.

• ASIC Expertise: Solid, practical experience with ASIC compliance administration, annual reviews, and corporate secretarial tasks.

• Software Competency: High proficiency in Microsoft Office tools. Direct experience using modern accounting practice platforms like CAS 360, Xero Practice Manager (XPM), FYI Docs, or similar practice management systems is highly regarded.

• Core Competencies: Exceptional written and verbal English communication, sharp organizational instincts, meticulous attention to detail, and the autonomy to prioritize tasks independently.

• Shift & Setup Readiness: Complete home-office infrastructure readiness to work full-time in a remote environment aligned with Australian daytime business hours (with schedule flexibility for the right candidate).

Why You’ll Love It Here

We believe in rewarding high achievers with a work environment that fuels both professional growth and personal well-being.

• Time for You: Enjoy 21 Total Annual Service Incentive Leaves, flexible to use for travel, emergencies, or anything you may need for your “Me time.”

• Tenure Recognition Program: Celebrate your milestones with us; on your 2nd year, choose between a cash reward or one free HMO dependent.

• Health & Security: Comprehensive HMO and Life Insurance coverage from day one.

• Day Shift & Flexible Hours: Work a predictable daytime schedule that protects your work-life balance and gives you the flexibility to adapt your working hours.

• 100% Remote Work Flexibility: Ditch the commute and work comfortably from your home office anywhere in the Philippines.

• Specialized Practice Acumen: Solidify your standing in the international professional services sector by mastering specialized Australian corporate secretarial compliance and cloud practice software.