Executive Assistant

Executive Assistant

Location: Clark, Philippines

Work Arrangement: Onsite, Full-time

Shift: Nightshift | 9:00AM - 6:00PM (Monday-Friday) PHT

Salary Range: Competitive

Unlock Your Potential!

TOA Global is a purpose-built talent solutions company dedicated to helping accounting and financial services firms across Australia, New Zealand, North America, and the Philippines thrive. We connect exceptional professionals with forward-thinking firms, creating careers that are rewarding, growth-focused, and built to last. At TOA Global, your skills are recognized, your development is prioritized, and your contributions genuinely matter.

As an Executive Assistant, you will be the strategic right hand to one or more firm Partners — keeping the wheels turning behind the scenes so leadership can focus on what they do best. From managing complex calendars and orchestrating seamless meetings to tracking projects and anticipating needs before they arise, you will be the operational backbone that drives partner efficiency. If you thrive in a fast-paced professional services environment, love bringing order to complexity, and take pride in flawless execution, this role was made for you.

Your Impact

• Command the Calendar: Own the partner's schedule end-to-end — coordinating internal and external meetings, filtering communications, and preparing sharp daily and weekly agendas that keep priorities front and center.

• Meeting Maestro: Prepare crisp, well-organized materials for every call and meeting, capture action items in real time, track open issues, and relentlessly follow up until every to-do is closed out.

• Project Traffic Controller: Keep all moving parts organized across projects, commitments, and recurring processes — following up with team members and ensuring nothing falls through the cracks.

• Information Architect: Draft, organize, and maintain documents, dashboards, and files with precision — making sure the partner always has the right information exactly when they need it.

• Efficiency Enabler: Anticipate needs before they become problems, streamline workflows, manage travel and logistics, and continually reduce administrative noise so the partner can operate at their highest level.

What You Bring

• Executive Suite Veteran: Proven experience providing high-level administrative support in a fast-paced professional services environment — CPA, legal, or consulting backgrounds are a strong advantage.

• Juggler of Workstreams: Demonstrated project coordination skills with the ability to manage multiple deadlines, deliverables, and follow-ups simultaneously without missing a beat.

• Words That Work: Strong written and verbal communication abilities — you can draft polished emails, summarize complex meetings, and produce accurate documents that reflect well on leadership.

• Tech-Forward Operator: Advanced proficiency across Microsoft Office, Google Workspace, AI tools, scheduling platforms, task management software, and virtual communication tools.

• Systems Thinker: A process-driven mindset with familiarity in EOS or similar operating frameworks, including experience maintaining metrics, SOPs, and structured meeting cadences.

Why You'll Love It Here

We believe in rewarding high achievers with a work environment that fuels both professional growth and personal well-being.

• Time for You: Enjoy 21 Total Annual Service Incentive Leaves, flexible to use for travel, emergencies, or anything you may need for your "Me time."

• Tenure Recognition Program: Celebrate your milestones with us; on your 2nd year, choose between a cash reward or one free HMO dependent.

• Health & Security: Comprehensive HMO and Life Insurance coverage from day one.

• Front-Row Access: Work directly alongside firm leadership, gaining insider exposure to high-level business decisions and professional services operations that accelerate your career growth.

• Tools of the Trade: Get equipped with the latest productivity and AI tools to help you work smarter, stay organized, and bring your best every single day.

• Stable Dayshift Hours: Enjoy a consistent Monday-to-Friday schedule with predictable hours — so your career ambitions and personal life can both flourish.